Duplicate ordering
Locations request the same items without a shared stock view.
MULTI-LOCATION PROCUREMENT
One purchasing process for multiple aesthetic locations.
Standardise requests, approval, location coding, receiving and reconciliation without removing local accountability.
Common failure modes
Inconsistent naming
Teams use informal names instead of exact SKUs.
Approval gaps
It is unclear who approved the basket, destination or exception.
Receiving fragmentation
Lot, expiry and discrepancy records remain local and disconnected.
A six-stage multi-location flow.
Location request
State exact item, quantity, timing and destination.
Central consolidation
Combine requests without losing location ownership.
Record review
Resolve SKU, pack and documentation questions.
Economic approval
Approve the commercial commitment and destination split.
Location-coded invoice
Keep line ownership visible.
Receiving and reconciliation
Record delivery locally and reconcile centrally.
Role matrix
| Role | Responsibility |
|---|---|
| Location requester | States quantity, timing and reason |
| Clinical lead | Confirms internal professional relevance |
| Purchasing manager | Resolves SKU, pack and supplier questions |
| Economic approver | Approves commercial commitment |
| Receiver | Records delivered quantity, lot and expiry |
| Central operations | Reconciles invoice, delivery and reorder data |
Measure the purchasing process, not only total spend.
Request-to-approval time
How long a complete request takes to become an approved order.
Invoice correction rate
How often lines require name, pack, quantity or destination changes.
Receiving exception rate
How often the delivered record differs from the expected record.
Emergency order count
How often missing planning creates unplanned orders.
Related multi-location intelligence
Procurement Controls for Multi-Location Aesthetic Groups
A practical operating model for shared baskets, location codes, invoice approval and receiving exceptions.
Read guideA Clinic Procurement Cost-per-Pack Model
How to compare pack price, order quantity, delivery and stock exposure without claiming clinical equivalence.
Read guideCreate one accountable operating model.
Use the matrix to assign roles before consolidating the next basket.